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Set Up A Batch

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ACH Process

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Cash Management ACH Overview

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How to Change or Delete a Batch

How to set up a Batch

This allows you to set up a batch that is processed and sent as an ACH file.

• Click on Cash Management
• Click on ACH
• Click on ACH Batch
• Enter an identification statement that briefly describes the purpose of the batch in the Batch field. This field is 25 positions long.

• Select whether this batch is a PPD(+) – Prearranged Payment and Deposit Entry, a CCD(+) – Cash Concentration or Disbursement in the Transaction Class field. These codes are used to identify various types of debit and credit entries. (Click here for more information.) This is a mandatory field.
• Select the account number in the Account field that will be debited or credited with this transaction.
• Enter the Company Name if different then what is displayed on the screen. This name displays in the Reference field on the transaction to identify the originator of this transaction. This field is 16 positions long and is a mandatory field.
• Enter the Company Discretionary Data. This field is optional on the ACH file and is used to provide additional information to the receiver when identifying the transaction. This field is 20 positions long.
• Enter the Company Identification Number. This is a mandatory field and is usually the Tax Identification Number of the originating company.
• Enter the label that describes the purpose of the batch in the Company Description field. This is a mandatory field.
• Enter the Date Schedule. The field set the Effective Date for the ACH Batch. For Recurring Batches this Effective Date will establish the first time that a batch is automatically processed.
• Select how often you want this batch to process in the Frequency field. (It is recommended you select "once" in this field. Otherwise the same file for the exact dollar amount will reoccur every pay period.)
• Select how you want to process the batch when effective dates fall on a weekend or holiday in the Date Process Schedule field. If you select an Effective Date for the next business day, the Prior To Weekend/Holiday will assign an Effective Date for business day’s before a weekend or holiday. The After Weekend/Holiday will assign an Effective Date for business days after a weekend or holiday.
• Enter the Date Expire. This date determines when a recurring batch will expire and no longer automatically process the batch. A one time occurrence batch will not have an expiration date. This is not a required field.
• Click on the Build Summary field if you want to send down ACH Batch information in a summary format that would interface one debit or one credit per batch to your Cash Management account. If this field is not selected, the ACH Batch will be submitted in a detailed batch format. The detail format will generate an entry for each item in the ACH Batch.
• Click on the Calendar link to display the effective dates of a specific recurring batch. The calendar has color coding for the effective dates, holidays and weekends. A blue effective date will be a business day that the ACH item will be debited to the customer. A red date is the original recurring date that either falls on a holiday or weekend. The blue date will either display before or after the red date. This will depend on if the customer chooses the Date Schedule Process of “Prior To Weekend/Holiday” or “After Weekend/Holiday”. Holidays will appear as a green date. You will not have access to this link until after the batch has been submitted.
• Click Submit to save this batch. This batch will be added to the list of batches at the bottom of the screen. Once the batch is saved, it can be processed immediately or at a later date.